Microsoft Exchange 2003

What is Exchange 2003 and why the change?

Exchange 5.5 is the current software that runs the Exchange/Outlook email system used by some University departments. The new software, Exchange 2003, is much more stable and secure than Exchange 5.5, and provides additional functionality. For example, it provides some enhanced spam email filtering within your mailbox, as well as an improved web client.

What new features will I find useful with Exchange 2003?
Outlook Web Access (OWA) on Exchange 2003 has significantly improved, and provides nearly the same functionality as the Outlook software on your PC. We recommend that you use Internet Explorer as that browser will provide you with the best experience with Outlook. Other browsers will work but may not have the full functionality of Internet Explorer.
The URL to access OWA has changed for Exchange 2003. It is webmail.ur.rochester.edu

What email software works with Exchange 2003?
We recommend Outlook 2000 or newer as the preferred PC email client. For Mac users we recommend Entourage.

After I move to Exchange 2003, will I still be able to view other people’s calendars on the old Exchange service?
Once you’ve been moved to Exchange 2003, you will not be able to open other people’s calendars, folders, email, etc. until they have been moved to Exchange 2003. However, you will still be able to schedule appointments with them and see when they have openings or have appointments scheduled, otherwise known as ‘free / busy times’.

• Previous Exchange 5.5 rules you may have set up Rules that you may have set up to process email automatically in Exchange 5.5 may need to be set up again in Exchange 2003. You will need to export and then import the rules after you move to Exchange 2003 for them to work. Plan on exporting your existing rules a few days before you are scheduled to migrate. If you forget to do this, the rules will be lost and you will have to rebuild them from scratch. You can find instructions on how to export and import existing rules here:
Outlook 2000
Outlook 2002 (XP)
Outlook 2003

• Space to store your email
In Exchange 2003, you will have 250MB of disk space for your email. Once you reach 200MB or more, Exchange 2003 will notify you you’re nearing your limit. Once you reach 250MB, Exchange 2003 will notify you and will prevent you from sending email until you fall below 250MB. You will always receive email, even if you’ve used up all 250MB of your Exchange disk space. Click here for help on keeping your mailbox under the storage limits.

• Personal Address Books
Your personal address book will come across in the migration if it is part of Exchange.

• Public Folders
All “Free/Busy” works across the 5.5/2003 boundary, and you will be able to schedule meetings with anyone, regardless of whether they are on Exchange 5.5 or have moved to Exchange 2003. Similarly, you will also be able to view Public Folders in both the Exchange 5.5 and the Exchange 2003 environments.

• Pure Message
If you utilize the Pure Message spam filtering service, it will continue to work as it did before you moved to Exchange 2003.

• Multiple mailboxes for one customer account
Exchange 2003 only allows an account to own a single mailbox.

• Outlook Express
We do not recommend Outlook Express. If you do not own a license for regular Outlook, we suggest you use the Outlook Web Access (OWA) client at https://webmail.ur.rochester.edu.

• Eudora
We recommend using Outlook with Exchange 2003. If you currently use Eudora on a PC, we recommend using the Outlook Web Access (OWA) client at https://webmail.ur.rochester.edu.

• Terminal Service
If you utilize the Terminal Server service to access your email, you will need to ensure that it knows that you’ve moved to Exchange 2003. After you log onto Terminal Server, you will need to tell your Outlook profile to point to the new Exchange 2003 server.

• Search folders in Outlook 2003
Any search folders you may have set up in Outlook 2003 will not come across in the transition. You will need to re-create them after the move.

• Treo Smartphone users
Users of Treo 650 series smartphones are able to use Exchange ActiveSync to wirelessly sync your email and calendar. This is accomplished by using VersaMail 3.0. ITS has not fully tested this functionality and recommends that Verizon Treo 650 users upgrade to the new Treo 700w (Verizon subscribers only) with windows mobile 5.0 This smartphone allows easy wireless syncing of your email, calendar, contact and tasks. For more information, please visit Verizon’s site: Copy from here > http://www.verizonwireless.com/b2c/store/controller?
item=phoneFirst&action=preZip&make=palm%26reg; < to here and paste into the address bar, then enter.